Document #07-60

LIBRARIES OF MIDDLESEX AUTOMATION CONSORTIUM

EXECUTIVE BOARD MEETING

LMxAC Office

July 19, 2007

MINUTES

 

BOARD MEMBERS PRESENT:

Robert Belvin - New Brunswick

Margery CyrOld Bridge

Joe DaRold - Plainfield

Irene Goldberg - Monroe

Lewis Ostar - Middlesex College Library

Anne RomanPiscataway

 

BOARD MEMBERS ABSENT:

Mary Faith Chmiel – Spotswood

 

LMxAC STAFF PRESENT:

Eileen M. Palmer

Elisa Bash

 

The meeting was called to order at 10:10am by President Anne Roman.

 

APPROVAL OF AGENDA: (Document#07-49)

Eileen announced that Patrick Grant, President of Benefit Foundations of America would report to the Board on Health Insurance. She suggested that the meeting go into Executive Session upon his arrival. Margery Cyr moved to approve the agenda of the July 19, 2007 LMxAC Executive Board Meeting. Joe DaRold seconded the motion. All members were in favor. The motion carried.

 

MINUTES OF THE PREVIOUS MEETING:

Bob Belvin moved to approve the minutes of the June 19, 2007 LMxAC Executive Board meeting (Document #07-50). Irene Goldberg seconded the motion. All members were in favor. The motion carried.

 

TREASURER'S REPORT:

Lewis Ostar presented the detailed Financial Statements for June 30, 2007

(Document#07-51) Lewis noted the financials were in good order and there was nothing extraordinary to report. There were several transfers made from the Development Fund to cover costs throughout the year. Eileen added that it was a good year financially and she was glad it ended in the black. The reports were reviewed and filed for audit.

 

FINANCIAL POSITION STATEMENT

Balance as of 6/30/07:

Accounts Receivable                                                                   $     25,314.40

Checking                                                                                     $     85,890.68

Cash Management                                                                       $   677,199.22

Development Fund                                                                      $   318,221.94

Cash Assets Total:                                                                       $1,106,626.24

Liabilities:

Accounts Payable 7/19/07                                                           $     43,030.92

APPROVAL OF BILL LIST: (Document #07-52) The Board reviewed the Bill List for July 19, 2007. Eileen summarized some of the unusual and large invoices. She discussed the Palinet bill for $34,422.88. She spoke with representatives at Palinet who verified that changes or cancellation could be made at anytime. Palinet will issue a credit for any unused funds and we do not have to follow a twelve month commitment.  Irene Goldberg moved to approve the Bill List for July 19, 2007. Margie Cyr seconded the motion. All members were in favor. The motion carried.

 

EXECUTIVE DIRECTOR'S REPORT: (Document #07-53)

Eileen M. Palmer presented her report to the Executive Board discussing several issues including: ALA Conference; Annual Evaluations; Health Insurance; iBistro Meeting; Cataloging, Acquisitions and Baker & Taylor; Infolink; Activity Report and Meetings. Eileen anticipated the receipt of the contract for Serial Solutions. Eileen mentioned that she attended a presentation of the SirsiDynix, Director’s Station at ALA. She stated that the presentation was very good and the cost of the product would range from $30,000 to $40,000. She noted that the program is web-based and provides data that is less than 24 hours old. It will help provide Library staff with immediate information. Lewis Ostar recommended trying to encourage multi-year pricing. Eileen informed Board members of the number of changes made in iBistro. Some changes include a new logo and MARC format for music and sound recordings. She mentioned that when the program time out has been reached, it goes back and recycles out which is a huge improvement.

Eileen was invited to join the Infolink Planning Committee and has applied to participate in the state library’s Blue Ribbon Task Force.

 

OLD BUSINESS:

STRATEGIC PLANNING CONSULTANT RECOMMENDATION (Document#07-54)

The Board reviewed and analyzed the three RFQ’s from Barbara Miller of Management Solutions; Alan Burger of Library Development Solutions; and Paul Meyer of Tecker Consultants. Joe DaRold move to accept the proposal from Tecker Consultants as our Strategic Planning Consultants at a cost not to exceed $25,000. Margie Cyr seconded the motion. All members were in favor. The motion carried.

 

PERSONNEL COMMITTEE: (Executive Session)

Irene Goldberg moved to go into Executive Session. Bob Belvin seconded the motion. All members were in favor. The motion carried. The Board moved into Executive session at 10:45am.

 

HEALTH INSURANCE RECOMMENDATION: (Document#07-55) Patrick Grant, President of Benefit Foundations of America presented the Board with health insurance plans. Bob Belvin moved to accept the contract with Horizon Blue Cross Blue Shield and for coverage to begin on September 1, 2007. Joe DaRold seconded the motion. All members were in favor. The motion carried.

 

2007-2008 SALARY RECOMMENDATIONS: (Document#07-56) Bob Belvin moved to accept the salary recommendations made by the Personnel Committee to be made retroactive as of July 1, 2007. Joe DaRold seconded the motion. All members were in favor. The motion carried.

 

Irene Goldberg moved to come out of Executive Session. Joe DaRold seconded the motion. All members were in favor. The motion carried. The Board moved out of Executive session at 11:40am

 

 

NEW BUSINESS:

2006-2007 ANNUAL AUDIT (Document#07-58) Bob Belvin moved to approve Hodulik & Morrison P.A. for Auditing Services and Tax Form 990/5500CR filing preparation for Fiscal year 2006/2007. Margie Cyr seconded the motion. All members were in favor. The motion carried. Eileen noted that she will research auditor options for next year’s audit. She was unable to conduct a formal process this year due to time constraints.

 

2007-2008 MEMBERSHIP MEETING DATES: The Board reviewed the membership meeting dates also to be used for focus groups sessions for Strategic planning. Board members recommended referencing Infolink’s and NJLA calendars for any coinciding meetings that will require a modification of our meeting dates.

 

OTHER:  

Eileen noted that she sent a letter to John Killian, President of Verizon Business about the poor customer service on billing issues, inability to order circuit upgrades and non-receipt of the 3845 Router through the Access New Jersey program. She also noted the desire to be assigned a specific customer service representative to assist us with our telecommunication needs.

 

COMMUNICATIONS:   The Communications included: a copy of an article on NorthJersey.com titled, “Library’s fate may be left to the voter.”

 

ADJOURNMENT:

The meeting adjourned at 11:55am. The next meeting is scheduled for August 16, 2007 at 10:00am at the LMxAC Office.

 

Respectfully Submitted,

Margery Cyr, Recording Secretary